Notion vs Trello: documenting or shipping

Atlassian is the only vendor here that prices its own invoicing tiers — and its own FAQ disagrees on where they start

Atlassian bills off-card at Net-14 terms from $1,000 to $50,000 and Net-30 above $50,000, according to its billing page, but its FAQ gives different bands, $10,000 and up, then $50,000 and up. Notion never prices its own invoicing threshold in dollars at all: it gates the option behind the Enterprise plan and a headcount of 100 employees, with card and Apple Pay the only options below that. Only Trello provides a dedicated W-9 of its own, though a purchase order stays reference-only either way. Scope compared, criterion by criterion. Checked 7 September 2026.

Book a call

Free Intro Call

Last Update:

2026

Notion

VS

Trello

Notion vs Trello: scope compared, criterion by criterion — checked September 7, 2026
Notion	Trello
What each one covers
Its core job
A single workspace where docs, wiki and project databases sit at the same price, to cut the back-and-forth between applications	Making workflow progress visible: cards moved between the columns of a shared board, with no notion of effort or budget
What it also does, more lightly
Project management: timeline, sub-tasks and dependencies that shift dates automatically, weekends skipped. No critical path and no workload plan	Minimal reporting through the Premium dashboard and Dashcards, and personal scheduling through Planner, which connects up to ten Google or Outlook calendars
What it does not do at all
Accounting, invoicing, inventory and payroll: those four are absent from the feature list published on 2 September 2026 and go through connectors filed under Finance	No task dependencies at any tier, and no data residency: Trello does not appear in the product list Atlassian publishes
If you only take this one
What you give up
Traceability beyond ninety days, since the audit log is Enterprise only, and any read on per-person workload, absent from the documented views	The reading of a sequence: Trello does not link two cards, shifts no date in cascade and cannot say who is overloaded — workload is not part of its data model
The workaround, and what it costs
Move to Business at $20 per member per month for connectors and agents, then buy credits at $10 per thousand, or build on the API at three requests per second	Manual and free: a checklist item plus reciprocal card links. Otherwise a third-party Power-Up or the REST API — no price is published for either
The point where it stops being enough
The hard ceiling of 250,000 rows and 500 properties per database, plus 2.5MB of property data per page: it bounds how large a portfolio one database can hold	It is about people, not volume: at the eleventh collaborator a free Workspace turns view-only and its automations stop running
If you take both
What it exposes to connect
A REST API, connectors limited to Business, and syncs that write external data into a Notion database: the documented flow is inbound, one way	A REST API keyed by API key and token, webhooks on board, list, card or member, retried at thirty, sixty then one hundred and twenty seconds, plus the Power-Ups platform
Which one becomes the source of truth
Not it: the docs describe Notion as the destination, where Salesforce, Stripe and GitHub write. No page reviewed names which tool prevails when the two diverge	Jira, as soon as the Atlassian suite is in play: the documented importer pulls data from Trello into Jira, admin-only, with no documented sync back
What the tool answers
What it measures or produces
Block-based pages and relational databases, capped at 250,000 rows and 500 properties, shown as tables, timelines, galleries or charts	Cards placed on the lists of a board: due date, checklists, assignee, custom fields — no effort and no cost
The job it equips
The team lead who writes the documentation and tracks progress in one place: the vendor frames project and task databases as the way to follow a team	Atlassian names teams, never a job title: marketing, engineering, design and remote teams, each working from a shared board
What it cannot tell you
Who changed what beyond the plan's history window — seven, thirty or ninety days. The audit log, kept for a year, is Enterprise only	Whether a late task blocks another one: Atlassian states that dependency management is not built in
Running the work
Available views
Seven documented types: table, list, board, calendar, gallery, timeline and chart. Free gets a single chart; the dashboard requires Business	Kanban is the only view on every plan. Calendar, Timeline, Table, Dashboard and Map arrive on Premium, at $10 per user per month
Task dependencies
Linear links between items of the same database, with three automatic shift rules and weekend avoidance. No critical path is documented	None, on any plan. Atlassian says so and suggests standing in for the link with a checklist item and reciprocal card attachments
Workload and capacity
No per-person workload view in the published list of view types. The vendor offers a capacity planning template, but that is a template to build, not a module	No per-person workload view: the published Workspace views stop at Table and Calendar, and Planner blocks personal time rather than measuring team capacity
Time tracking
Absent from the official feature list on 2 September 2026, no manual entry and no timer. What exists are third-party creator templates on the marketplace	No timer and no timesheet in the feature lists published on 2 September 2026. The only quantitative field is a Number custom field, from Standard up
Automations
Paid plans only, with Free creating Slack notifications and nothing else. Three triggers, eight actions, combinable conditions — and no published monthly quota	250 runs a month on Free, a thousand on Standard, unlimited on Premium — yet the quota page caps that same tier at 250,000 operations per Workspace
Guest and client access
A guest consumes no billable seat and is added page by page: ten on Free, advertised unlimited on paid. No client portal appears in the feature list	A single-board guest is free and non-billable; from the second board of a Standard or Premium Workspace that guest consumes a full seat
Reports and dashboards
The Dashboard view, restricted to Business and Enterprise, gathers up to twelve widgets drawn from one or several databases. Charts export as PNG or SVG	The Premium dashboard covers a single board and four tiles: cards per list, per due date, per member, per label. Cross-board aggregation goes through Dashcards
What comes out of it
Export formats
Markdown, CSV, HTML and per-page PDF on every plan. Whole-workspace PDF export and the include-subpages option require Business or Enterprise	JSON for any board member. CSV requires Premium and leaves archived cards out; whole-Workspace export is Premium admins only
Shareable reports
Web publishing through Notion Sites, one notion.site domain on Free and five on paid. Removing Notion branding and attaching a domain costs $10 per month per domain	No scheduled or white-labeled report in the documentation. Sharing means making the board public: anyone with the link can view, search engines cannot index
API access
A public REST API with no tier requirement, created by workspace owners. Three requests per second on average per integration, payloads capped at a thousand blocks or 500KB	A public REST API with no paid tier gate, capped at 300 requests per ten seconds per API key and 100 per token
What it connects to
Native integrations
No total is announced on the Connections page as of 2 September 2026. The three featured ones are Slack, Google Drive and GitHub, sorted into fifteen categories	More than two hundred Power-Ups advertised on the Enterprise page, installed board by board. The public catalogue returned nothing readable
Google tools it connects to
Drive, Calendar and Gmail connectors, but limited to Business and Enterprise. Google Sheets is absent from the connector list published on 2 September 2026	A Drive Power-Up creates Docs, Slides and Sheets from a card; Google Calendar is read-only, through an iCal feed that can take twenty-four hours
Bringing your existing data across
Direct import from Confluence, Asana, Evernote and Trello, with field mapping onto an existing database's properties. Ten Trello boards per import at most	No generic import tool: Atlassian points to pasting a spreadsheet column, the API, or third-party Power-Ups, with no field mapping
Getting started, and the fine print
Support
On Free and Plus the only channel is the in-app help button. Round-the-clock support and Customer Success Managers arrive on Business and Enterprise, with no published hours or languages	A ticket requires an active subscription, free users go to the community. Atlassian carves Trello out of its cloud support tiers and publishes no response time for it
Where the data is hosted
On AWS, but two official pages describe two different perimeters: the security page names only two US zones, the residency page adds Frankfurt, Tokyo and Seoul, on Enterprise	Trello is absent from the data-residency product list, which names only Jira, Jira Service Management, Jira Product Discovery, Confluence and Loom
What happens if you leave
A refund within three days of a monthly invoice, thirty days of an annual one. Trash is kept thirty days; deleting a workspace is permanent	On downgrade to Free the ten most active boards stay open and the rest are closed but not deleted; a refund covers the first purchase only, within thirty days
Minimum seats billed
No minimum published on the pricing page. But a free workspace with two or more owners is capped at a thousand blocks, which forces the upgrade	No published minimum on Standard and Premium, which bill per user. Enterprise starts at fifty seats, with a stated ten-thousand-dollar minimum spend
Data residency and regulated cloud
Notion names “US-West-2 (Oregon)”; migration is Enterprise-only. Certs: SOC 2 Type II, ISO 27001/27017/27018/27701, BSI C5; physical security = AWS. HIPAA BAA at Enterprise, no extra cost. FedRAMP, StateRAMP, GovCloud absent.	As of 2026-09-07, Trello is absent from Atlassian's data residency lists, its FedRAMP/Government Cloud scope, and its HIPAA BAA eligibility pages — which name Jira, Confluence, and Jira Service Management, never Trello.
Interface languages shipped
Notion publishes 22 interface languages; American English is the plain “English” entry (“English (GB)” listed separately, no “English (US)”). No partial translation, beta status, or excluded screen is mentioned as of 2026-09-07.	As of 2026-09-07, Trello advertises 'over 20 languages' and lists 21, English shown with no regional variant. Documentation isn't translated (points to browser translation); mobile follows the device's system language.
What it costs
The entry price and what it includes
Plus is listed at $10 per member per month, with thirty days of page history. AI and third-party connectors force Business at $20; the page does not state the billing period	$5 per user per month billed annually, $6 monthly: unlimited boards, custom fields, a thousand automation runs, 250 MB per file
What pushes the bill up
Credits, sold at $10 per thousand and not carried over, and the proration asymmetry: adding a member is billed retroactively, removing one never is	The multi-board guest, billed like a full member from the second board on, and Atlassian Guard Standard at $4.20 per user per month for SSO outside Enterprise
Sales tax and nexus
Notion charges US sales tax in 27 jurisdictions (24 states plus DC, Puerto Rico, Chicago), based on customer address. Exemption on a valid certificate from the customer. Nexus and per-state/local calc for own sales absent.	As of 2026-09-07, Atlassian charges US sales tax based on the card's ZIP code; nexus shifts as it hires, no effective date given. Exemption needs documentation. Trello isn't a sales tool; no local-jurisdiction calculation.
Procurement and invoicing
Self-service Notion takes card and Apple Pay, with no in-app payment on Android. Invoicing is Enterprise-only, above 100 employees; below that, card only. Net-30, purchase orders, ACH and W-9 are published nowhere.	Atlassian bills off-card from $1,000-$50,000 pre-tax (Net-14) and ≥$50,000 (Net-30) per that page, but $10,000+ then $50,000+ per the FAQ — a contradiction. A purchase order is reference only. A Trello-only W-9 is provided.

Key takeaways

Two dollar figures for the same tier, from the same company

Atlassian’s billing page states off-card invoicing runs at Net-14 terms from one thousand to fifty thousand dollars, and at Net-30 terms above fifty thousand dollars. Its own FAQ gives different bands for the same arrangement, ten thousand dollars and up, then fifty thousand dollars and up. Both versions are reported here; neither is treated as the one Atlassian actually enforces.

A headcount, not a dollar figure, on Notion’s side

Notion never prices its invoicing threshold in dollars at all: the option is reserved for the Enterprise plan and gated further behind a headcount of one hundred employees. Below that line, self-service takes card and Apple Pay only, with no in-app payment on Android.

A purchase order that changes nothing, and a tax form only one side signs

On Atlassian’s own pages, a purchase order is accepted as reference only, attached to an invoice rather than driving it. Atlassian also provides a Trello-specific W-9, a document Notion publishes nowhere: Notion names no purchase order, no net-30 term, no ACH option, and no W-9 anywhere in the pages tested.

Twenty-two languages named plainly, twenty-one advertised as “over twenty”

Notion publishes twenty-two interface languages, American English as the plain “English” entry, with English (GB) listed apart and no partial translation flagged. Trello advertises “over twenty languages” and lists twenty-one, English shown with no regional variant; its documentation is not translated at all, pointing instead to browser translation, and its mobile app simply follows the device’s own system language.

A jurisdiction list on one side, a ZIP code on the other

Notion charges US sales tax in twenty-seven jurisdictions, twenty-four states plus the District of Columbia, Puerto Rico, and Chicago, based on customer address, with exemption available on a valid certificate. Atlassian instead charges tax based on the card’s ZIP code, and states that its own nexus shifts as the company hires, with no effective date given anywhere; exemption there needs documentation too, and Trello itself is not treated as a sales tool with any local-jurisdiction calculation.

Frequently asked questions

Can't find what you're looking for ? Contact us here

jordan@bulldozer-collective.com

Do Atlassian’s own pages agree on Trello’s invoicing thresholds?

No: Atlassian bills off-card from 1,000 to 50,000 US dollars pre-tax at net-14, and net-30 above 50,000, according to 1 page, while its FAQ instead sets those same thresholds at 10,000 dollars and 50,000 dollars — a contradiction. A purchase order is accepted for reference only, and a Trello-only W-9 is provided. Notion instead keeps invoicing self-service-only below 100 employees, with no net-30, PO, ACH or W-9 published anywhere.

Does Trello appear on Atlassian’s FedRAMP or HIPAA BAA lists?

No: as of 2026-09-07, Trello is absent from Atlassian’s data residency lists, its FedRAMP and Government Cloud scope, and its HIPAA BAA eligibility pages, which name Jira, Confluence and Jira Service Management but never Trello. Notion, by contrast, names US-West-2 (Oregon) as its region and includes a HIPAA BAA at Enterprise at no extra cost, though it too lacks FedRAMP, StateRAMP and GovCloud.

How many monthly automation runs does Trello include free?

Trello includes 250 automation runs per month on Free, rising to a 1,000 on Standard and unlimited on Premium — though the quota page caps that same Premium tier at 250,000 operations per Workspace. Notion instead restricts automations to paid plans entirely, with Free limited to Slack notifications only; paid plans allow three triggers and 8 actions with combinable conditions, but publish no monthly quota at all.