Asana vs monday: running marketing projects

monday.com names its own tax law — Asana names only the way out of paying it

monday.com collects sales tax across 20 jurisdictions, citing the Wayfair ruling as its legal basis, at a combined state-and-local rate of 5-9 percent, and states plainly that the amount is non-refundable. Asana publishes no comparable list of taxed states; it names only two exemption routes, a form for New York and an affidavit for Colorado. Both vendors’ terms place the tax burden on the customer regardless of which one actually publishes a map of it. Scope compared, criterion by criterion. Checked 7 September 2026.

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Asana vs monday.com: scope compared, criterion by criterion — checked September 7, 2026
Asana	monday.com
What the tool answers
What it measures or produces
Progress: task status, goal advancement, and the gap between estimated and actual time, aggregated into charts	Task and project progress, aggregated into dashboards capped at twenty thousand items across all connected boards
The job it equips
Project leadership and the PMO: the vendor describes team bandwidth surfaced at project level	The PMO, which the vendor names first among its use cases, framed as projects and delivery
What it cannot tell you
Neither cost, margin nor project profitability without the paid add-on: only elapsed time against an estimate	Consolidated cross-project resource use: it exists only on Enterprise. Below that, the Workload view stays single-board
Running the work
Available views
List, board and calendar from the free tier. Timeline and Gantt start at Starter. Workload only begins at Advanced	Table and Kanban from Free, Gantt, Timeline and Calendar on Standard. Chart and Workload views are Pro-only
Task dependencies
From Starter up, with blocking and blocked-by links, and automatic date shifting that preserves the gap between tasks	Four link types, automatic date shifting in flexible or strict mode, critical path in Gantt. The column requires Pro
Workload and capacity
The workload view requires Advanced. Universal workload and capacity planning are reserved for Enterprise and above	The Workload view sets a weekly capacity per person and colours over-capacity red. It requires the Pro plan
Time tracking
Native from Advanced up, timer or manual entry, adding two fields to the project: estimated time and actual time	A native column with timer and manual entry, Excel export of sessions. Pro and above, with no built-in hourly rate
Automations
Rules begin at Starter. The pricing page says unlimited; the help centre caps them at fifty per project, at every tier	250 monthly actions on Standard, 25,000 on Pro, 250,000 on Enterprise, each quota resetting every billing cycle
Guest and client access
Guests are free and unlimited and do not count toward the membership total. View-only licences require Enterprise	No guests on Basic. On Standard, every four guests consume one billed seat. Unlimited guests from Pro up
Reports and dashboards
Up to twenty charts per dashboard: bar, line, burnup, burndown, donut and number, with up to four metrics each	Over thirty widgets, thirty per dashboard maximum. Five connected boards on Standard, twenty on Pro, fifty on Enterprise
What comes out of it
Export formats
JSON or CSV for a project, and also a search view or My Tasks. Portfolios export to Google Sheets	Excel for a board, up to one hundred thousand items, PDF for a dashboard, a zip for the account. No documented CSV
Shareable reports
Dashboards share inside the tool. Outward, sharing runs through a CSV, JSON or Sheets export	Scheduled PDF export to fifty recipients: one schedule on Standard, five on Pro, one hundred on Enterprise. Public view links
API access
Open even on the free tier at one hundred fifty requests per minute, against fifteen hundred on a paid domain	A complexity budget of ten million points per minute per account, with any single query capped at five million
What it connects to
Native integrations
A directory of over two hundred partners. The three that matter: Slack, Google Drive and Microsoft Teams	The published count swings from two hundred to eight hundred fifty by page. Salesforce is Enterprise-only, with Jira and Slack
Google tools it connects to
Single sign-on on every tier, Calendar sync, Drive attachments, tasks from Gmail, portfolio exported to Sheets	Google Calendar, Gmail and Google Ads integrations are documented, plus project import from Sheets. Drive is not named
Bringing your existing data across
Import through a CSV file, with documented paths from monday.com, Trello, Airtable, Smartsheet, Wrike and ClickUp	Import guides exist for Excel, Asana, Basecamp, Jira Server, Google Sheets, Trello and Zendesk, each documented separately
Getting started, and the fine print
Support
A chatbot, then a ticket. The two-business-hour response commitment is English-only, and Enterprise-only	Chat available around the clock for everyone. Premium support with SLA commitments is reserved for Enterprise
Where the data is hosted
European residency in Germany with backup in Ireland, but profile data stays in the US. Enterprise+ or a paid add-on	Three AWS regions. The EU one needs Enterprise, or an account created after January 2023 — and the region never changes afterwards
What happens if you leave
Thirty days after termination to request the export. Past that, the vendor has no obligation to retain anything	On closure the account drops to a seven-day trial, then goes inactive. Two pages give two retention windows
Minimum seats billed
Two seats at the floor, then fixed buckets: three, four, five, then steps of five, ten, twenty-five and fifty	Three seats minimum, then buckets of five. The vendor writes that a team of six must buy the ten-seat plan
Data residency and regulated cloud
Asana claims a FedRAMP Moderate “authorized” status for Asana Gov, which its own help article states more cautiously, without that word. A HIPAA BAA is obtained on the Enterprise+ tier, activated within 24 hours in the Admin Console. Contradiction: its privacy page lists the US among its data centers; its Trust Center page does not.	monday.com names its “US Data Region,” run by AWS with no city or region code specified, and claims in its own name SOC 1/2/3, ISO 27001/27017/27018/27032/27701, HIPAA, CCPA, and TX-RAMP; FedRAMP, StateRAMP, and GovCloud are absent from that list. The HIPAA BAA is available on the Enterprise tier only, and is lost on downgrade.
Interface languages shipped
Two of Asana's help pages disagree: one lists fourteen interface languages, the other thirteen, omitting Bahasa Indonesia. English stays a single entry, with no US or UK variant and no partial translation flagged.	monday.com states 15 interface languages in total, with English listed as a single entry with no US or UK variant; the page flags no partial translation and no screen left in English.
What it costs
The entry price and what it includes
$10.99 per user per month billed annually on Starter, $13.49 monthly. No workload and no time tracking at that tier	$9 per seat per month billed annually on Basic, with no automations and no integrations: those start at Standard
What pushes the bill up
Rounding up to the next seat bucket: a team of thirty-two pays for forty seats. Then the jump to Advanced	The seat buckets, the jump to Pro for dependencies and workload, and guests billed from the Standard tier
Sales tax and nexus
Asana charges sales tax at state and local level from the billing address, no published state list; only exemptions are named, a form for New York, an affidavit for Colorado. The Terms place the tax burden on the customer.	monday.com charges sales tax in 20 jurisdictions (19 states, DC), at a state-plus-local rate of 5-9%, non-refundable, citing Wayfair. Its Terms place the burden on the customer; no calculation is offered for the customer's sales.

Key takeaways

One vendor names the court case, the other names none of its states

monday.com charges sales tax in twenty jurisdictions, nineteen states plus the District of Columbia, and cites the Wayfair ruling directly as its legal basis. Asana’s own terms place the tax burden on the customer too, but publish no list of which states it actually taxes.

A rate that moves, and an amount that does not come back

monday.com’s combined state-and-local rate runs from five to nine percent depending on jurisdiction, and the company states the charge is non-refundable. Asana offers no equivalent rate range anywhere in the pages tested.

An exemption path is not a tax map

What Asana does publish is narrower than a state list: a form for New York and an affidavit for Colorado, naming only how to be excused from the tax, never which states apply it in the first place.

Neither company offers to tax your own invoices

monday.com’s terms place the burden on the customer and offer no calculation for the customer’s own sales; Asana’s terms do the same. Transparency about the vendor’s own tax differs sharply between the two; what each leaves the customer to work out alone does not.

The same regulated-cloud question, answered at different levels of confidence

monday.com names its own “US Data Region,” run by AWS with no city or region code given, and claims SOC 1, 2, and 3, ISO 27001, 27017, 27018, 27032, and 27701, HIPAA, CCPA, and TX-RAMP in its own name; FedRAMP, StateRAMP, and GovCloud are absent from that list, and its HIPAA Business Associate Agreement is available on Enterprise only, lost again on downgrade. Asana claims a FedRAMP Moderate “authorized” status for Asana Gov that its own help article states more cautiously, and its privacy page and Trust Center page disagree on whether the United States even appears among its data centers.

A flat count, against a count that disagrees with itself

monday.com states fifteen interface languages in total, English listed as a single entry with no US or UK variant and no partial translation flagged anywhere. Asana cannot say the same about its own count: one of its help pages lists fourteen languages, another lists thirteen, the difference being Bahasa Indonesia.

Frequently asked questions

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Does monday.com cite a specific legal basis for charging US sales tax?

Yes: monday.com cites the Wayfair decision as the basis for collecting sales tax across 20 jurisdictions, namely 19 states plus DC, at a combined state-and-local rate of 5 to 9 percent, non-refundable. Asana publishes no equivalent jurisdiction list at all, naming only two ways around the charge: a form for New York and an affidavit for Colorado.

What happens to monday.com’s HIPAA agreement on a plan downgrade?

It disappears: monday.com’s HIPAA business associate agreement exists only on the Enterprise tier and is lost on any downgrade, even though the vendor claims SOC 1/2/3, several ISO certifications, HIPAA and CCPA for its unnamed US Data Region, with no city or code specified. Asana claims a FedRAMP Moderate status for Asana Gov that its own help article states more cautiously, and also reserves its HIPAA BAA for the Enterprise+ tier.

How many interface languages does monday.com state it ships in total?

monday.com states 15 interface languages in total, with English listed as a single entry carrying no US or UK variant, and no screen flagged as English-only or partially translated. Asana’s own help pages disagree with each other on this count, one naming 14 languages, the other thirteen.