Lemlist vs Reply.io: cold email at scale

lemlist blocks an opt-out instantly, workspace-wide; Reply.io lets you remove the link

Reply.io ships an opt-out link by default but lets the customer remove it, blocking no non-compliant send as a result, while TCPA rules for its built-in dialer go unaddressed and its send window is merely user-set, not enforced. lemlist doesn’t require an unsubscribe link either, inserted by hand instead, but once a contact opts out, the block is technical and immediate across the entire workspace; neither vendor publishes a TCPA or written-consent policy for calling or SMS. Scope compared, criterion by criterion. Checked 7 September 2026.

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Reply.io vs lemlist: scope compared, criterion by criterion — checked September 7, 2026
Reply.iolemlist
What the tool answers
What it measures or produces
Outbound sales engagement platform: it runs multichannel sequences, finds leads, generates AI replies, and produces booked meetings plus campaign statistics.lemlist runs outbound multichannel sequences (email, LinkedIn, WhatsApp, phone) with a contact database, unified inbox, and deliverability stack (sending, warm-up, monitoring).
The job it equips
Outbound sales teams — SDRs, AEs, prospecting agencies — with separate Multichannel, Agency multi-client, and autonomous AI SDR offerings.The billed seat is the sending rep: “A seat = one user with the ability to send campaigns (be a sender)”, with “1 account = 1 person” on Multichannel and Enterprise; oversight via free guest seats.
What it cannot tell you
Absent from the feature lists published at reply.io/pricing/ on 2026-09-02: any numeric per-tier daily sending cap, hosting region choice, and interface language list.The tool cannot say how many emails will actually go out: the cap is “a maximum cap, not a guaranteed number of emails to be sent”, depending on engagement, domain health, and campaign overlap.
Cold outreach
Channels covered
Native email, LinkedIn and calls/SMS as paid per-account add-ons, WhatsApp cited by the publisher, and any other channel wired into a sequence through Zapier.Channels: email, LinkedIn (visits, invites, messages), built-in VoIP calling, WhatsApp, SMS, in one sequence with conditions and a unified inbox; Email is email-only, other channels unavailable before Multichannel Expert.
Sending limits
Limits set by the user mailbox by mailbox, in emails per day and per minute. No numeric per-tier cap is published; a fair usage policy is invoked.Email: 50,000 to 1,000,000 emails/month team-wide, unlimited senders; Multichannel: unlimited, 5 mailboxes/user (Enterprise ≥5). Per mailbox: 60-70/day recommended, max 40/day if under 1 year, starting 20-30/day; Gmail 500/day, Outlook 300/day. LinkedIn: 20 invites, 30 visits, 30 messages/day max.
Mailbox warm-up
Warmup included at no extra cost with every purchased mailbox, via a peer-to-peer network of real inboxes; a ramp-up raises the daily volume to the configured limit.lemwarm is free on Email and Multichannel; unlimited addresses on Email, up to 5/user on Multichannel/Enterprise. Also sold standalone (Essential/Smart), price not published as of 2026-09-07; excluded from the daily cap.
Personalization
AI variables for personalization at scale and multichannel conditional sequences. The publisher publishes no separate AI price on the outreach tiers.Personalization: variables, Liquid syntax, icebreakers, personalized images (logo, screenshot, text, GIF, clickable image), landing pages. Charged in credits: AI variables, 1 credit/request (USD 0.01); variables and Liquid free.
Where the contacts come from
Built-in database advertised at over one billion global contacts, supplemented by CRM sync. Fifty live data credits per month on outreach tiers.Built-in contact database (public LinkedIn), enrichment and CSV import. Size: 450M+ (help center), 650M+ (pricing), 600M+ (official page) — three figures, not adjudicated. Contact details via enrichment: 5 credits/email, 20/phone.
CRM synchronization
Salesforce natively two-way; HubSpot and Pipedrive two-way with an automatic sync session every two hours. Required tier not published.HubSpot sync is bidirectional, configurable per field; objects: contacts, companies, deals, lemlist activities as Emails/Notes. Salesforce: activity sync, opportunities, field/user mapping. No minimum tier; included from Email.
Outbound compliance under US law
Email: an opt-out link ships by default but the customer can remove it; no non-compliant send is blocked. TCPA/calling is absent. SMS: A2P 10DLC required, STOP honored. The send window is user-set, not enforced.lemlist doesn't block sending without an unsubscribe link — inserted by hand — but an opt-out triggers a technical, immediate block across the whole workspace. Neither TCPA nor written consent is published (calling, SMS).
What comes out of it
Export formats
CSV export of statistics is listed as a tier feature on the pricing grid. No other format (XLSX, PDF, non-API JSON) is named on that page.The documented lead export is CSV only, with basic fields plus custom variables; no row limit or plan restriction mentioned. No XLSX or PDF export appears as of 2026-09-07.
API access
API v3: quota in requests, 100 per minute and 3,000 per hour, per user, Bearer token. Required plan tier not specified in the documentation.The REST API is included from the Email plan, at api.lemlist.com/api, via BASIC auth (not bearer) with a Settings › Integrations key, quota of 20 requests/2 seconds per key and route. Real-time POST webhooks included.
What it connects to
Native integrations
Native CRMs Salesforce, HubSpot, Pipedrive, Copper, Zendesk Sell, Close; Twilio natively for calls and SMS; Zapier, Make, n8n for no-code.No total integration count is published as of 2026-09-07; the page groups 8 categories, and for B2B outbound the three that matter are HubSpot, Salesforce and Pipedrive, plus the LinkedIn extension and Zapier (5,000+ tools).
Google tools it connects to
Gmail mailbox connection via OAuth, alongside Office 365 and IMAP/SMTP; Google Calendar is integrated for meeting booking.The only natively integrated Google tool as of 2026-09-07 is Sheets (sending leads, syncing activities back); Gmail via the Chrome extension. Search Console, Analytics, Ads, Looker Studio absent from the list published then.
Bringing your existing data across
Migration via bulk two-way CRM sync from Salesforce, pushing simultaneously into campaigns. CSV import exists but is not described on the pages consulted.Import: up to 40,000 leads/CSV file (batches of 10,000/campaign); 40,000/campaign via the API; 10,000 via HubSpot or Pipedrive; 2,000 via Salesforce; 999 from LinkedIn, 2,500 from Sales Navigator.
Getting started, and the fine print
Support
Live chat and email, stated response under fifteen minutes during operating hours 2 AM–7 PM EST. Language unspecified. CSM onboarding on higher tiers.Live-chat and email support, average response under 5 minutes, onboarding and 1:1 training (lemcoach); Enterprise adds a dedicated account manager, 1:1 onboarding, priority support. Hours/languages unpublished as of 2026-09-07.
Where the data is hosted
Processing in the United States of America and any other jurisdiction where the publisher or its sub-processors operate; the publisher itself warns the protection level may differ.Two wordings coexist: the privacy policy states “located exclusively within the European Union”; the help center states “stored... exclusively in France and hosted by OVH”. I am not adjudicating.
What happens if you leave
The publisher commits to cease processing then return or delete data on request, with carve-outs for legal retention, backup, security, compliance and disputes.Three versions coexist: terms — no refund due, documents destroyed within 30 days; privacy policy — retention “no longer than 3 years”; help center — “Indefinitely”, deletion on request, “within 7 days”. I am not adjudicating.
Data residency and regulated cloud
Reply (ReplyApp Inc., Washington D.C., Delaware law) runs on Azure, geo-replicated across two data centers, no US region named. No SOC 2, ISO 27001, FedRAMP, StateRAMP, GovCloud, or HIPAA BAA is named, as of 2026-09-07.No US region named; only own cert: SOC2 Type2 (vendor/host not distinguished). FedRAMP, StateRAMP, GovCloud, BAA absent. Contradiction: one page states “CCPA compliant,” the privacy policy says nothing of it.
What it costs
The entry price and what it includes
Multichannel listed at 89 US dollars per user per month billed annually, unlimited active contacts, unlimited emails, fifty monthly data credits, CSM onboarding.Entry: Email USD 55/user/month annually (USD 69 monthly, -20%), incl. 50,000 emails/month, Email & Phone Finder, API. Exit: monthly cap, or LinkedIn/calling/WhatsApp, on Multichannel (USD 87, 109 monthly).
What pushes the bill up
Per-account add-ons: LinkedIn 69 US dollars monthly, calls and SMS 29 dollars monthly. Active-contact tiers and data credits add further cost.Credits (USD 0.01 each): 5/email, 1/LinkedIn, 20/phone, 6/SMS, 1/AI variable, 4/calling minute, 20-100/signal; Email: no free credits (400/user/month Multichannel, 400/team Enterprise); minutes beyond 400/month (800 Enterprise), ×1-×8; 5-seat min. Enterprise.
Sales tax and nexus
Reply's Terms place all taxes on the customer, excluding Reply's own income tax; withholding is likewise the customer's burden, via certificate. No tax page, no states, no local calculation as of 2026-09-07 — not a sales tool.No US sales tax mechanism published: the pricing article describes only VAT by billing address; terms (2025-09-17): tax on the customer. No US state, nexus, or local calculation; billing in USD, EUR, or GBP via Stripe.
Procurement and invoicing
The only path is self-service by card, auto-renewing. Invoice billing, purchase orders, net-30, ACH, wire transfer, and a W-9 are absent as of 2026-09-07. Enterprise and AI SDR Enterprise are 'Custom' priced via booking.Non-card payment unlocks only at Enterprise: wire and SEPA debit, billed monthly/quarterly/annually on a one-year contract; below that, card via Stripe only. No ACH, W-9, or named term; a PO serves only client account services.

Key takeaways

Reply.io tools the opt-out link, then lets you remove it

Reply.io ships an opt-out link with every email by default, but the customer can take it back out, and no non-compliant send is technically blocked as a result. TCPA rules for its own built-in dialer go unaddressed on any page; its SMS channel requires A2P 10DLC registration and honors STOP requests, but the send window itself is simply set by the user, never enforced by the platform.

lemlist doesn’t require the link, but enforces it harder once it’s there

lemlist doesn’t block a send for lacking an unsubscribe link either — the link is inserted by hand, not required by the platform — but once a contact does opt out, the block that follows is technical and immediate, applied across the entire workspace rather than to one campaign alone.

Neither vendor says a word about TCPA consent for its own phone line

Reply.io publishes nothing on TCPA consent or a calling window for its dialer beyond the SMS opt-out rules already noted. lemlist publishes no TCPA or written-consent policy for calling or SMS either, leaving both channels equally undocumented on the point that actually carries legal risk.

One vendor names its host and no US region; the other won’t distinguish the two

Reply, operated by ReplyApp Inc. under Delaware law from Washington, D.C., runs on Azure, geo-replicated across two data centers with no US region named; no SOC 2, ISO 27001, FedRAMP, StateRAMP, GovCloud, or HIPAA business associate agreement is named as of the date tested. lemlist names no US region either, citing only SOC 2 Type 2 without distinguishing vendor from host, and contradicts itself on privacy: one page states “CCPA compliant,” while its own privacy policy says nothing of it at all.

An invoice needs an Enterprise deal at one vendor, doesn’t exist at the other below it

Reply.io runs entirely on self-service card, auto-renewing, with no invoice, purchase order, net-30, ACH, or W-9 at any tier; Enterprise and its AI SDR Enterprise tier are both priced only as “Custom” through a booked call. lemlist opens non-card billing, wire or SEPA debit, only at Enterprise on a one-year contract; below that, card through Stripe is the only path, with no ACH, W-9, or named payment term, and a purchase order serving only client account services.

The entry price meters a different unit again

Reply.io’s Multichannel plan costs eighty-nine US dollars per user per month billed annually, with unlimited active contacts and emails plus fifty monthly data credits. lemlist’s Email plan costs fifty-five dollars per user per month billed annually, sixty-nine billed monthly, for fifty thousand emails a month plus its Email and Phone Finder and API access.

Frequently asked questions

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jordan@bulldozer-collective.com
What happens at lemlist when a contact opts out?
At lemlist, an opt-out triggers an immediate technical block across the entire workspace, even though the unsubscribe link itself must be added by hand and is not enforced upfront. Neither TCPA nor prior written consent is published for calls or SMS. At Reply.io, an opt-out link ships by default but can be removed by the customer, with no automatic block. For a buyer, lemlist acts faster once an opt-out fires, but only after the fact.
At which tier does lemlist open wire transfer as a payment option?
Non-card payment at lemlist — wire or SEPA debit, billed monthly, quarterly, or annually on a 1-year contract — unlocks only at the Enterprise tier; below that, only card via Stripe is accepted. No ACH, W-9, or named term appears, and a purchase order serves only client account services. Reply.io offers none of these methods at any tier. For a buyer who wants to pay by wire, only lemlist allows it, and only on Enterprise.
Does lemlist claim CCPA compliance consistently across its own pages?
No: one lemlist page claims CCPA compliance, while its privacy policy says nothing about it at all. No US region is named for hosting, the only certification in its own name is SOC 2 Type 2 without distinguishing vendor from host, and FedRAMP, StateRAMP, GovCloud, and a HIPAA BAA are all absent. Reply.io shows none of these certifications either. For a buyer in California, this contradiction at lemlist is worth checking before signing.

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